ERP module · Commerce & Supply
Procurement & Vendor Management
Controlled purchasing from requisition to payment.Purchase requisitions, approvals, quotations, purchase orders, goods receipt and vendor records in a single, auditable flow linked to budgets and accounts.
Available on request
The problem
Business problems it addresses
- Purchases are approved over email with no consistent policy.
- Quotations are compared informally, making decisions hard to justify.
- Invoices are paid without matching them to orders and receipts.
- Vendor information is scattered and outdated.
Capabilities
What the module does
- Purchase requisitions
- Departments raise requests with justification, budget line and required date.
- Approval workflows
- Configurable approval chains by amount, department or category.
- Quotations & comparison
- Collect vendor quotations and compare them side by side before awarding.
- Purchase orders
- Generate, send and track POs through to delivery.
- Three-way matching
- Match orders, goods receipts and vendor bills before payment.
- Vendor management
- Vendor profiles, documents, evaluation and purchase history.
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Typical workflow
How work flows through it
- 1
A requisition is raised and approved
- 2
Quotations are requested and compared
- 3
A purchase order is issued to the selected vendor
- 4
Goods or services are received and inspected
- 5
The bill is matched and passed for payment
Business benefits
- Policy-compliant, transparent purchasing
- Better prices through structured comparison
- Fewer payment errors and duplicate bills
- Spend visibility by department and vendor
Connected modules
Works best with
Explore Procurement & Vendor Management for your organisation.
Book a demo or a short consultation. We'll walk through the module using scenarios from your own operations.